Babysitter & Nanny Info Binder

About this template

The allergy. The EpiPen location. Bedtime, the pediatrician, the neighbor with the key, whether photos are allowed, what happens if someone gets hurt. Writing it all out from memory, at the door, with your coat on, is how details get missed. This info sheet puts everything a babysitter or nanny needs on a single page: fill it in once, print a fresh copy for every new sitter, and put it on the fridge. You get it two ways: a printable PDF to fill in by hand, and the same sheet as a spreadsheet — pre-filled with a fictional SAMPLE family so you can see exactly how a finished sheet reads, then cleared and typed with your own.

What's inside

• Emergency Contacts — both parents' cells, where you'll be tonight, the neighbor or nearby relative, pediatrician, dentist, Poison Control (1-800-222-1222, printed right on the sheet) and your home address for a 911 call.
• Child Facts — one row per child: name and age, allergies and medical conditions, medications with what and when, and the comforts that actually work (the blanket, the book, the night-light rule).
• Daily Routines — meals and snacks, nap or quiet time, bath, bedtime, screen time, homework: the time and how your family does it, so the evening runs your way, not the sitter's guess.
• House Rules & Permissions — eight check-off rules: snacks, screen limits, visitors, photos of the children (never post them), medicine only as written, driving only with your car seats, a firm bedtime, and "text us anytime".
• If Something Is Wrong — four steps in order: 911 first, Poison Control for swallowing or allergic reactions, the neighbor if you can't be reached, and write down what happened and when.

How it works — 3 steps

1. Open the spreadsheet and replace the SAMPLE family with your own (or print the PDF and fill it in by hand).
2. Print a copy for the fridge and one for the sitter to keep.
3. Update it whenever a medicine, a phone number or a routine changes — an old sheet is worse than none, and the sheet says so itself.

You never build or fix a formula. Type only in the pale-yellow cells — the formula cells are protected (no password) so the math can't be broken by accident. Fictional SAMPLE rows, clearly marked, show you the format; delete them and the file is yours.

What you need

For the PDF: any PDF reader, and a printer. For the spreadsheet: Microsoft Excel, or Google Sheets (free with a Google account). The same .xlsx file works in both — upload it to Google Drive, open it, File → Make a copy, and work in your copy.

Instant download

This is a digital download — no physical item will be shipped. After purchase, go to Etsy → Purchases and reviews → Download files, save the file to your computer first, then open it in Excel (click “Enable Editing”) or upload it to Google Drive for Sheets (then File → Make a copy, and always work in your copy).

License

Personal use only — for your own household. Please do not share, resell or redistribute the file.

Questions