Trip Documents Checklist

About this template

The taxi is booked, the bag is by the door — and your passport is in a drawer you haven't opened since the last trip. Was it still valid? Where's the hotel confirmation? Does anyone at home even know where you're staying? This one-page checklist names all 27 things: the IDs, the bookings, the insurance, the health papers, the tech and the home-front jobs. For each one it tells you where it should live and the one check that matters. Print it, check the boxes off, and walk out the door calm. You get it two ways: a printable PDF for paper-and-pen checking, and the same checklist as a spreadsheet that scores your readiness automatically.

What's inside

• Ids & Money (6) — passport (with the 6-months-past-return rule), driver's license, copies of every ID in three places, cards with the bank notified, cash in local currency split in two places, and the travel insurance policy with its emergency number saved.
• Bookings & Plans (7) — flights and boarding passes (screenshotted), hotel confirmations with the address written out, car rental, tours and tickets, restaurant reservations, a one-page itinerary shared with family, and offline maps for the whole city.
• Health & Safety (7) — prescription meds in original bottles in your carry-on, prescription copies, over-the-counter basics, vaccination records if your destination requires them, health insurance card, an emergency contacts list, and the embassy address for where you're going.
• Tech & Home (7) — charger and power bank, plug adapter, headphones with downloads, your phone plan sorted before you land, the house or pet sitter confirmed, mail held, and the final lights-thermostat-locks walk-through.

How it works — 3 steps

1. Print the PDF (US Letter) or open the spreadsheet version, and write the trip name and dates at the top.
2. Go item by item: check the box (PDF) or mark Status = Ready / Missing (spreadsheet), and note where each thing lives.
3. When the score reads 100%, leave. Reuse a fresh copy for every trip.

You never build or fix a formula. Type only in the pale-yellow cells — the formula cells are protected (no password) so the math can't be broken by accident. Fictional SAMPLE rows, clearly marked, show you the format; delete them and the file is yours.

What you need

For the PDF: any PDF reader, and a printer if you want the paper copy. For the spreadsheet: Microsoft Excel, or Google Sheets (free with a Google account). The same .xlsx file works in both — upload it to Google Drive, open it, File → Make a copy, and work in your copy. The spreadsheet version is the only part that needs Excel or Sheets; the printable PDF works anywhere.

Instant download

This is a digital download — no physical item will be shipped. After purchase, go to Etsy → Purchases and reviews → Download files, save the file to your computer first, then open it in Excel (click “Enable Editing”) or upload it to Google Drive for Sheets (then File → Make a copy, and always work in your copy).

License

Personal use only — for your own household. Please do not share, resell or redistribute the file.

Questions